Grant Services, Program Operations Assistant Manager (CDBG/ESG Lead)
Company: City of Atlanta
Location: Atlanta
Posted on: October 1, 2024
Job Description:
Posting Open Until FilledSalary Commensurate with Experience
-The City of Atlanta's Department of Grants and Community
Development is seeking an experienced Assistant Grants Manager with
excellent analytical and problem-solving skills who will quickly be
able to become familiar with the operations of the Department and
manage them effectively. -The Assistant Grants Manager is a highly
responsible administrative, professional position and is expected
to lead all aspects of specified bodies of work for our Federal
Entitlement Programs. -The position will be principally responsible
for directing the activities of several federal portfolios that
include: HOPWA, HOME, CDBG, NSP, ESG, Section 108 Loan Fund, and
Section 8 Moderate. This position includes supervising and
coordinating the activities of 4-6 FTE's, while interacting with
numerous community leaders, stakeholders and others to implement
projects and achieve visible results. The position requires a
professional who is forward-thinking, innovative, creative and
confident in making decisions. The individual must be a skillful
motivator and negotiator in working with a wide variety of
community and civic interests in the public, private, philanthropic
and non-profit sectors. -General Description and Classification
Standards -The Assistant Grants Services Manager (G23) is a senior
management position that will report to the Assistant Director
(Grants Services Manager) for Entitlement Program Operations.
Primary responsibilities include but are not limited to the
following: -
- Manage a variety of federally funded portfolios that include
but are not limited to: HOME, CDBG, NSP, ESG, HOPWA, Section 108
Loan Fund, and Section 8 Moderate Rehabilitation. -
- Underwrite federal subsidies and provide risk analysis, project
management, and project oversight for contracts in compliance with
all federal rules and regulations. -
- Draft legislation and submits in the City's Electronic
Legislation Management System (ELMS) -
- Developing operational systems and workflows that increase
efficiency and effectiveness. -
- Provides detailed program performance reports for various
federal portfolios. -
- Use the City's Oracle system to produce reports and track
projects. -
- Monitor IDIS, DRGR, HMIS and other federal systems for
compliance of HOPWA, ESG, NSP CDBG, Section 8 and HOME compliance
triggers. -
- Will work in concert with the office financial team to track
and manage program income received from various loan repayments and
create monthly tracking and reporting. -
- Will assist in providing data and input for the Annual Action
Plan (AAP), 5-year Consolidated Plan, Consolidated Annual
Performance Evaluation Report (CAPER), and other adhoc reports for
the department. -
- Assist in auditing previously funded and current portfolios for
compliance and adherence to contract milestones/deliverables.
-
- Assemble and underwrite the financial capital stack of
federally funded construction projects and execute security
instruments for the City in concert with the City's Department of
Law. -
- Familiarity with security deeds, Land Use Restriction
Agreements (LURA), Promissory Notes, Intercreditor Agreements,
subordination agreements and other real estate documents is
required. -
- Position will perform other duties as assigned. Supervision
Received Works under supervision of the Assistant Director
Essential Duties & Responsibilities These are typical
responsibilities for this position and should not be construed as
exclusive or all inclusive. -
- Lead and supervise a team of 4-6 FTE's, provide guidance and
feedback, conduct annual performance assessments, manages staff
work plans and designs and implements division goals and strategic
objectives for the staff. -
- Tracks Program Income, reviews pay request, updates Oracle,
Sharepoint, Down Home, and other systems. -
- Negotiates, prepares, and manages the written agreement process
with funded agencies within 60 days of award for various projects.
Reviews and certifies the work of the staff and provides leadership
and guidance of work performance. -
- Collects and analyzes data from project information submitted
by agencies to report within IDIS, DRGR, HMIS and/or any
statistical data base to ensure accuracy and recommends corrective
action. -
- Assist in performing project/task management for large scale/
or complex construction and direct service contracts. -
- Excellent verbal and written communication skills to assist
with preparing reports, identifying feasible projects,
correspondences, and other materials as required. -
- Assist in monitoring efforts City-wide wide including but not
limited to: CDBG, NSP, HOME, HOPWA, ESG, Section 8 or any other
funding sources that are being implemented by the department.
-
- Perform loan and subsidy layering underwriting and functions
associated with underwriting as demanded for each program
including: ordering property appraisals, conducting title searches,
calculating loan to value, and debt to income ratios, evaluating
debt and property insurance, etc.; preparing funding
recommendations for approval; tracking funds and disbursements,
-Knowledge, Skills & Abilities -Thorough knowledge of business,
financial and compliance protocol. -
- Knowledge of government programs and funding that is derived
from a variety of sources that include federal, state, and local
allocations. -
- Ability to conduct detailed financial analyses of housing
projects concerning down payment, debt ratios and credit analysis,
income verifications and pay off calculations. -
- Knowledge with the funding and "loan closing" process and
ability to facilitate financial transactions. -
- Ability to understand policies of the federal and state
agencies, and private lending institutions, which may apply to a
given project. -
- Ability to exercise a high level of technical skills,
leadership ability, and attention to detail.
Keywords: City of Atlanta, Alpharetta , Grant Services, Program Operations Assistant Manager (CDBG/ESG Lead), Executive , Atlanta, Georgia
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